Case study · Flovr (in-house) · AI employee
Meet Zahar, the colleague who never forgets.
We built ourselves an AI employee before we offered one to anyone else. Zahar runs on ZaharOS, our own operating system for small teams. He plans each day, chases every deadline, preps our meetings, drafts our content and keeps the books tidy, while a human approves anything that leaves the building.
Built with Claude · Slack · Telegram · Google Calendar · Gmail
A day with Zahar
From the 7am plan to the 8pm wrap-up.
His weekday schedule, on London time. Nobody has to remember to ask.
- 07:00
Sets up the day
Creates today’s recurring tasks for everyone, so nothing depends on memory.
- 07:55
Posts the plan
Each person’s tasks due today, plus anything overdue, in the team channel.
- 07:57
Briefs content and outreach
Today’s post slots and whether each has an approved draft; outreach targets, replies and follow-ups.
- 13:30
Midday check
What is done, what is open and what is due this afternoon.
- 19:38
Checks the evidence
Looks for proof that work happened (a live post, a sent email, a calendar event) before marking anything done.
- 20:05
Wraps up the day
One summary across tasks, content, finance flags and outreach, with buttons to reschedule anything missed.
What he looks after
One brain, six jobs.
He works in Slack, Telegram, Claude and a web portal, in English or Ukrainian, and understands voice notes.
Tasks & planning
Turns “I’ll send it by Friday” into a dated task with an owner, and chases it.
Meetings
Posts the agenda an hour before, then asks “what was agreed?” and turns the answer into tasks.
Content
Suggests topics, drafts posts in each founder’s voice and checks that scheduled posts actually went live.
Ideas
Captures ideas from any chat or voice note, files them, spots duplicates and never acts on them alone.
Finance
Categorises bank transactions, drafts invoices and flags subscriptions, filings and unusual charges.
Learning
Splits course notes into lessons, ideas and tasks, so what we learn turns into what we do.
House rules
Helpful, never reckless.
A human sends
Zahar writes email drafts, invoices and tax paperwork. A person reviews and sends or files them.
Nothing is deleted
Changes are status updates, never deletions, and every write is logged: who asked, where, what changed and why.
No guessing
He never marks a task done without evidence. If he can’t verify it, he asks.
Need-to-know
Finance is visible to admins only, enforced on every channel.
Free audit
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